The Ultimate Checklist for Managing Short-Term Rentals Remotely

Managing a short-term rental (STR) remotely is not only possible—it can be highly profitable with the right tools and structure. Whether you're investing in another city, managing multiple units, or simply trying to reduce hands-on involvement, this ultimate checklist is designed to help you operate efficiently, protect your asset, and deliver a five-star guest experience from anywhere.

Man working on computer remotely at scenic outdoor location.

Why Remote STR Management Works

The rise of automation, smart devices, and cloud-based platforms has made it easier than ever to manage properties without being onsite. In fact, remote STR hosts are often able to scale faster because they rely on standardized systems instead of personal presence.

Platforms like Symple Leases empower hosts to automate operations, assign tasks to local vendors, monitor inspections, track guest feedback, and process payments—all from a mobile dashboard.

💻 Learn more about Symple Leases and how it works

✅ The Ultimate Remote STR Management Checklist

A hand holding a pen is checking off items on a paper checklist, with several boxes already marked.

1. Smart Property Access

• Install smart locks like August, Yale, or Schlage.

• Use dynamic key code systems like RemoteLock that change for each guest.

• Enable guest self check-in and check-out.

  
  

2. Reliable Local Team

• Build a network of cleaners, handymen, and emergency contacts.

• Vet providers based on reviews, insurance, and references.

• Add all vendors to your Symple Leases Host Dashboard

  
  

3. Standardized Cleaning & Inspection Protocols

• Create digital cleaning checklists for turnover crews.

• Schedule regular inspections or virtual walkthroughs.

• Use tools like the Symple Leases Host Suite to track task completion and upload photos.

  
  

4. Automated Guest Messaging

• Pre-schedule messages for:

  • Booking confirmation

  • Pre-check-in instructions

  • Mid-stay check-ins

  • Checkout reminders

• Include Wi-Fi, parking, and house rules upfront.

  
  

5. Smart Devices for Monitoring & Security

• Use Wi-Fi-enabled thermostats like Ecobee to control utility costs.

• Install noise sensors from Minut or NoiseAware.

• Use exterior cameras like Ring for security and service confirmation.

  
  

6. Centralized Calendar & Booking Management

• Sync your Airbnb, Vrbo, and direct booking calendars.

• Use a tool like Symple Leases to manage maintenance and cleanings.

• Monitor occupancy and revenue trends.

  
  

7. Short-Term Rental License & Insurance

• Research local short-term rental license requirements and apply for relevant permits.

• Secure liability insurance and STR-specific coverage for your property.

• Upload license documents and renewal dates to your Symple Leases dashboard.

  
  

8. Customized Welcome Book & Guest Guide

• Send a digital welcome guide with photos and videos.

• Include neighborhood recommendations, emergency contacts, and appliance instructions.

• Use QR codes onsite that link to your guest handbook.

  
  

9. Damage Prevention & Documentation

• Take pre- and post-guest inspection photos.

• Use inventory checklists to track missing items.

• Have a deposit or insurance policy in place.

  
  

10. Guest Experience Feedback Loop

• Encourage post-checkout reviews.

• Automate thank-you notes and review requests.

• Track review trends to identify areas for improvement.

🛠 Tools That Power Remote Hosting

While tools like Hospitable, Zapier, and Turno each serve individual functions, Symple Leases Host Suite brings automation, vendor management, inspections, and payments under one roof:

• Smart Devices: August Smart Lock, Ring Doorbell, Ecobee Thermostat

• Automation: Hospitable, Zapier

• Messaging: WhatsApp Business, Airbnb Message Templates

• Calendar Management: iCal Sync, Google Calendar, Symple Leases booking sync

• Inspection & Cleaning: Symple Leases app, Turno, Properly

Final Thoughts

Managing STRs remotely is not only possible, but it's easy with the right system in place. Remote STR management also unlocks a world of possibilities. It allows hosts to grow beyond borders and tap into new markets. The future of hosting isn’t about being everywhere—it’s about having the right tools to scale from anywhere.

Symple Leases makes it easy. From inspections to payments, from vendor communication to guest automation, everything you need to manage properties remotely is in one place.

🧰 Create your free account and access a custom property checklist tailored to your market.

📄 Download a printable version of this checklist